Success in business may be a benefit, but it also has the drawback of causing your company to exceed its existing location.
When it comes time to expand and look for additional premises to accommodate your increasing team, the logistics of the move might be daunting. While this procedure may be more difficult than relocating to a new house, it is not impossible.
Here are some Packing ideas for a smooth workplace transition.
1. Create a plan and adhere to it.
It’s easy to put off tiresome jobs for another day, but doing so might get you in big trouble during workplace relocation. You’ll eventually reach the conclusion of your company’s leasing period, which means any delays might result in extra costs.
One of the most important office moving tips is to begin the process by creating a schedule that divides the entire move into small steps. Form a committee of your employees if necessary to assist in delegating each task to the best staff member. By involving your people early on, you increase your chances of meeting the deadline.
2. Make a backup of everything.
In today’s electronic world, data can be more valuable than your company’s actual goods or services, which is why you should make backups of all sensitive information a top priority. Computers are fickle beasts, and hard drive failure can occur in the absence of any other obvious damage to the device.
Making backups of important files creates a substantial insurance policy to protect your company from a significant loss. Upload your data to a cloud-based server if at all possible, so you can still access it before the relocation is complete.
3. Start with Furniture
Offices are full with heavy furniture that must be disassembled throughout the moving process, from bookshelves to filing cabinets. Follow these simple procedures for each item to make reassembly easier:
- Before disassembling, take a snapshot.
- Pack the contents of drawers into a box.
- To minimize confusion with other pieces of furniture, label each component.
- Keep all hardware in a plastic bag.
If you can’t break down your furniture into smaller pieces, empty the drawers and tape them shut. Protect any ornamental surfaces from damage by using moving blankets
4. Electronics Packaging
Prepare electronic gadgets for the transfer once you’ve backed up vital files. Remove hard drives from PCs and place them in a separate box if at all feasible.
Hopefully, you preserved the original packing, because there is no better method to secure this costly equipment during transportation. If you no longer have the manufacturer’s boxes, your moving company should be able to assist you with packaging these components.
5. Handling Paper Materials
Offices create a lot of paperwork, and transporting paper documents will most likely be a substantial component of any relocation.
To minimize the number of items to be moved, start by organizing your documents and disposing of unnecessary ones. Create digital scans or photocopies of essential papers and store them securely.
Keep paperwork organized by location when packing it so you don’t have to unpack multiple boxes to recreate each file cabinet. Pack your books by size, and don’t stuff too many heavy items into your boxes.
6. Create a New Layout
Prior to the big day, ensure to create an ideal layout for your new office space. Divide the floor plan into sections and assign numerical labels to each. Use these numbers to mark boxes and furniture, guiding the movers on where to place everything during the move.
7. Work with Professional Packers
Not every business has the means to engage a professional packing service, but if you can find the finances, it’s definitely worth the cost. You’ve grown the company by letting your employees do their jobs, which does not include hours of packaging.
If you choose to delegate this time-consuming task to professionals, you will gain an extra level of assurance that each item is properly packed with the appropriate amount of padding. You’ll also have the added benefit of keeping your employees working on their regular tasks until the very last second.
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